Thursday, December 27, 2012

When 'FREE' costs more in the long run: Why WebCenter often costs less then SharePoint - despite the stunning license price difference


I've been keeping off this fray for quite some time, but clients are asking us these questions and it may be a good time to bring in some clarity here and provide some real trustworthy facts, so read on and decide for yourself.

Microsoft SharePoint has surpassed 100 million users in 2011 and has been adding 20,000 users a day, every day for over 5 years. This type of statistics is hard to ignore. SharePoint has a number of very appealing features that makes it a 'no brainer' choice for a growing number of organizations of all sizes. And even when a project turns awry - IT can easily deflect the heat by citing that 'everybody' is experiencing similar issues and pointing to any of the countless articles and case studies. You can no longer get fired for picking SharePoint - just like back in the 80th you couldn’t get fired for going with IBM.

But here's the kicker. While implementing SharePoint as your main content and document management solution may be a safe choice - statistics show that Oracle WebCenter ends up costing 32% lower, has significantly more functionality and comes with out of the box integration to the majority of existing enterprise systems - while 53% of organizations who use SharePoint did not manage to integrate it with any of their other applications.

SharePoint is a great tool for facilitating collaborative environments and it has some very smart marketing behind it. But it lacks depth in many of the key areas, and this forces almost all organizations to invest heavily into third party software - and then - even more - on integration, maintenance and administration.

Here're a few key areas where SharePoint clients are forced to rely on the outside vendors and expensive integration projects - to compensate for the lack of functionality:


  • Reporting, auditing and workflow. While SharePoint offers some basic functionality in these areas, it is vastly inadequate and almost all clients are forced to compliment SharePoint with a mix of 3rd party solutions - for each of these 3 areas
  • Digital Asset Management and Conversion - out of the box conversion to different formats on check in, image and video management and metadata extraction
  • Document capture and scanning support is not included with SharePoint while Oracle WebCenter fully supports scanning.
  • Record Management. SharePoint does not meet the DoD 5015.2 specification, a de-facto industry standard, and is lacking many important features


SharePoint often 'penetrates' an organization with a single department installs SharePoint Services, that come at no additional cost and the word about the 'magic tool that is free to use' gets around. But then, an enterprise-wide implementation does come at a cost - and the costs of all this other required Microsoft and 3rd party software brings the initial investment alone all the way to WebCenter level!

When looking at the total licensing cost - a typical SharePoint rollout costs only 23% less than WebCenter:



And the cost of a "free" SharePoint solution only goes up from there - with much larger integration. customization and maintenance costs. Once you step outside of basic team sits, "SharePoint administrators spend a majority (60%) of their day to day time on activities for site/template administration, content conversion, workflow administration, and integration administration, with nearly a third of the time spent on customization and integration activities"


(Chart from The InfoTrends Whitepaper - SharePoint 2010 Cost of Ownership)

These work out to significant ongoing costs and when added up over a period of several years, WebCenter comes out ahead by a large margin:

(Chart from The InfoTrends Whitepaper - SharePoint 2010 Cost of Ownership)


Now if you factor in the cost savings, that come from re-use of existing Oracle hardware and  licenses (such as Oracle Database or Oracle Exadata boxes) - the costs savings will look even more attractive. On the other hand, SharePoint' massive resource requirements, combined with the SQL Server notorious maximum database size limits are forcing you to acquire additional servers and software - even if you are a 'Microsoft Shop'.

So which way should you go - WebCenter or SharePoint? Or maybe both? Should you be migrating your content or integrating the two? Give us a shout at contact@ecmsolutions.ca and claim your
No-Charge SharePoint to WebCenter Roadmap. 

We help you maximize the value of proper planning when designing, developing and delivering an enterprise initiatives and help you approach qualified projects with this no-charge two-day assessment, that rapidly drafts the expectations, requirements, timeline, and deliverables.

This is what you're getting:
  • Prioritized high-level business and technical requirements
  • Oracle software options and initial recommendations
  • High-level solution design and implementation roadmap
  • Estimated range for project effort
Connect with us at contact@ecmsolutions.ca and learn more about this no-charge Two-Day Assessment within your organization